Sourcing and Contract Manager

Overview: Primary responsibility for providing Mercyhealth with the best value in terms of quality and appropriate cost of products and services purchased.
Sourcing and Contracting Liaison to Mercyhealth Leadership, Physicians, Partners and Value Analysis Teams (VAT) to provide exceptional patient outcomes while managing the overall cost to the organization.
Responsibilities: Contracting and Procurement and Product Standardization Responsible for articulating the contracting and product standardization objectives of Mercyhealth to the individual departments and entities.
This includes moving towards standard vendors and products within the system and obtaining best value for all sites.
Responsible for moving non-contracted items to contracted and assure best contract coverage for specific product lines Works closely with VAT teams to identify standardization opportunities and product evaluations Develops strong relationships with physicians, clinicians, and ancillary partners and associated staff.
Serves as a resource to support physicians, clinicians, and other site departments to achieve consensus in the development and implementation of initiatives.
Responsibility to communicate with distribution vendors, individual departments and entities in order to implement negotiated contracts.
Originate negotiations, extensions, or terminations of local agreements with suppliers and manufacturers of supplies, services, and equipment to be purchased by departments and entities.
Works with the Group Purchasing Organization (GPO) to review their portfolio of new contracts and it relates to Mercyhealth’s needs.
Negotiates capital acquisitions; coordinates and facilitates the process so that new and existing business opportunities occur or are renewed in a timely fashion.
Works with leadership throughout the organization to use the capital process to achieve maximum results.
Negotiates service agreements for departments and entities.
Leads and advises Leadership from Biomed, IMS/IT, various other departments through the contract evaluation and negotiation process.
Consults with Legal on contractual issues concerning proper legal terms and conditions.
Serves as a member of the VAT Steering Committee.
Shares responsibility with other Supply Chain Leadership as members of specific VAT teams as assigned.
Expense Reduction Has a primary active role on specific expense reduction task forces.
Provides both clinical and business feedback on areas being reviewed.
Manages process of contract evaluation and negotiation by working with leaders throughout the organization to achieve maximum results.
Works with Analysts to monitor and report tracking for specific VAT and contracting results.
Develops requests for proposals if required to qualify vendors for category under review.
Performs own financial analysis to determine best economic decisions and works with VAT to weigh and balance clinical outcomes to arrive at the best decision for the organization.
Works with Analysts to provide cost-benefit scenarios for initiatives as determined by the VAT and individual department needs.
Recommends vendor for contract award.
Uses benchmark tools to ensure Mercyhealth’s costs are competitive to the market.
In conjunction with the Analysts, monitors and assures the flow of accurate rebates as it relates to contracts.
Plays a key role in the evaluation, negotation and management of supply, capital, and services agreements exceeding $100 million in spend annually.
Supplier Relations Meets with current and prospective vendors to become familiar with products and contracts, keeping abreast of market changes, trends, and product advancements.
Conducts business reviews as needed with current vendors to stay abreast of current situation and evaluate opportunities.
Contract Management Provides Supply Chain Technology (SC Tech) teams with the information needed on item master changes, contracts, and pricing to keep ERP systems with the most accurate data to avoid data integrity issues.
Manages and keeps current with agreements throughout their duration, ensuring that departments and entities are informed about the agreements, performance requirements, and any relevant changes.
Manages many agreements for the system providing technical assistance on options, interpretations, requirements and benefits as the system-wide liaison.
Works to keep buyers informed of all new contracting opportunities Assists the procurement team with alternative sourcing options when issues arise with product availability or supplier services.
CULTURE OF EXCELLENCE BEHAVIOR EXPECTATIONS To perform the job successfully, an individual should demonstrate the following behavior expectations: Quality - Follows policies and procedures; adapts to and manages changes in the environment; Demonstrates accuracy and thoroughness giving attention to details; Looks for ways to improve and promote quality; Applies feedback to improve performance; Manages time and prioritizes effectively to achieve organizational goals.
Service - Responds promptly to requests for service and assistance; Follows the Mercyhealth Critical Moments of service; Meets commitments; Abides by MH confidentiality and security agreement; Shows respect and sensitivity for cultural differences; and effectively communicates information to partners; Thinks system wide regarding processes and functions.
Partnering - Shows commitment to the Mission of Mercyhealth and Culture of Excellence through all words and actions; Exhibits objectivity and openness to other's views; Demonstrates a high level of participation and engagement in day-to-day work; Gives and welcomes feedback; Generates suggestions for improving work: Embraces teamwork, supports and encourages positive change while giving value to individuals.
Cost - Conserves organization resources; Understands fiscal responsibility; Works within approved budget; Develops and implements cost saving measures; contributes to profits and revenue.
EDUCATION and EXPERIENCE Bachelor’s degree in Business, Supply chain, and/or clinical field from a four-year college; Minimum 5 years experience in healthcare and/or supply chain required.
Minimum 5 years experience in contracting and negotiation.
Internal candidates must have a performance review of meets expectations or higher in order to be considered for this position.
CERTIFICATION/LICENSURE Certifications in a relevant supply chain discipline preferred.
ADDITIONAL REQUIREMENTS Passing the Driver’s License Check and/or Credit Check (for those positions requiring).
Passing the WI Caregiver Background Check and/or IL Health Care Workers Background Check.
Strong organizational skills Must be able to follow written/oral instructions Manages stress appropriately Makes decisions under pressure Handles multiple priorities Works independently OTHER SKILLS AND ABILITIES Ability to interact with vendors, leaders, physicians, and partners across the organization on a professional level.
WORK ENVIRONMENT The noise level in the work environment is usually quiet.
INFORMATION ACCESS Partner may access patient care information, financial data, human resource data and strategic and planning data needed to perform their job duties as directed by the director.
WORK CONTACT GROUP Partners, physicians, vendors SPECIAL PHYSICAL DEMANDS The Special Physical Demands are considered Essential Job Functions of the position with or without reasonable accommodations.
Light work-Exert up to 20lbs of force occasionally, and/or up to 10 lbs frequently